Patrick Henry College
POSITION DESCRIPTION
Title: Campus Services Assistant
Department: Public Safety and Campus Services
Incumbent: New Position
Reports to: Director of Public Safety and Campus Services
POSITION SUMMARY:
The Campus Services Assistant serves as a full-time administrative support member within the Office of Public Safety & Campus Services. Provides a customer friendly and helpful attitude at the Barbara Hodel Center front desk serving as the primary point of contact for visitors, donors, alumni, and vendors/contractors. Also, assist the Director of Public Safety and Campus Services, with all aspects of the Facilities department organization, record keeping, financial request and submissions working in conjunction with the Vice President of Finance.
MINIMUM REQUIREMENTS: Candidate must be computer literate; database work a plus. Quick learner, detail oriented. The ideal candidate will have strong organizational, communication, and interpersonal skills.
JOB RESPONSIBILITIES & FUNCTIONS:
• Work 40 hours per week during typical business hours (M-F, 8:30am- 5:00pm).
• Serves all visitors by greeting with a helpful and friendly attitude.
• Notifies departments of visitor’s arrival.
• Maintains security and phone system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring cameras and logs.
• Answer all calls received on all assigned phone lines and appropriately handle all voice messages.
• Process all payables PO’s, check requests, reconciling monthly credit card statements in compliance with established accounting policies and procedures.
• Open, read, and appropriately handle all emails received on any assigned email accounts.
• Handle all incoming mail for the Office of Public Safety & Campus Services.
• Maintain the work order (iSupport) system routing and updating tickets.
• Works with outside vendors/contractors.
• Maintain security database & update access as needed
• Maintain College vehicle files and registrations
• Assist the Events coordinator, as needed, with any College events.
• The Campus Services Assistant will assist in the writing and updating of
Institutional Effectiveness assessment compliance data, policies/procedures and
other duties as assigned.
• Other duties as assigned.
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OTHER FUNCTIONS:
Direct all visitors, vendors, contractors and others who come into the office, assist or refer
as needed.
FINANCIAL RESPONSIBILITY:
Process all payables PO’s, check requests, reconciling monthly credit card statements in
compliance with established accounting policies and procedures. All expenditures require
advanced approval by the Director of Public Safety and Campus Services
MINIMUM QUALIFICATIONS:
• Must be able to enthusiastically subscribe to the College’s statement of faith
• Must have impeccable work record, work ethic,
